APS APS Document Checklist.

But it's a required first step for most Indian applicants: most German universities won't process your application without it, and you generally can't complete your student visa without it either. Skip it or delay it, and your whole timeline slips with it.

For Bachelor's applicants specifically, there's a threshold worth knowing before you go any further:

Special cases (distance/online degrees in restricted fields, private university programmes without full accreditation, or alternate entrance qualifications) are assessed individually. I'd rather tell you to confirm directly than guess and get it wrong for your specific case.

A few things to sort before you register:

• 🛂Your passport is in hand and valid
• 📚Your academic documents (X, XII, Bachelor's, and Master's if applicable) are complete
• ✅The academic stage you're applying on is actually finished: APS certifies only what's completed and documented when it processes your file, and won't hold an application open for future results
• 📱Your Aadhaar is linked to your current mobile number: every APS India checklist asks for a copy of it
• 🧭You know which APS procedure applies to you, since the checklist varies by procedure:
  Class XIIJEE Main and AdvancedUndergraduates with 2 semestersGraduates/Postgraduates

Eleven documents make up a complete APS application, following APS India's checklists ↗. APS only processes complete and formally correct applications: a single missing document is enough to delay everything, so go through this slowly. Send legible A4 colour photocopies, copying both sides where a document has two. Never send originals unless APS explicitly asks for one.

1. 01APS Application Form

   Printed, personally signed, with a passport-size photo attached that is not older than six months. Your signature must match your passport exactly: this trips people up more than you'd expect.

2. 02Passport Copy

   First and last pages, clear and fully readable. Check your passport is still valid before you start: an expired one stops everything.

3. 03APS Fee Payment Receipt

   Proof of payment. The fee is non-refundable once paid (details in the next section), so don't submit until the rest of your documents are genuinely ready.

4. 04Aadhaar Card

   A clear copy, with your current mobile number linked to it. All four APS India checklists ask for it.

5. 05Class X Documents

   Marksheet and passing certificate.

6. 06Class XII Documents

   Marksheet and passing certificate, plus the admit card if you have it. On the JEE procedure, also proof of passing JEE Main and Advanced, with its admit card.

7. 07Mandatory for graduatesBachelor's Documents

   All semester marksheets, plus your degree certificate. If the degree hasn't been issued yet, the provisional certificate from your college is accepted, as long as it's not older than one year. On the "Undergraduates with 2 semesters" procedure, the marksheets of your first year. This is the document set most graduate applicants get tripped up on, mainly because they're missing one semester's marksheet.

8. 08If applicableMaster's Documents

   Degree certificate and transcripts, only if you've already completed a Master's.

9. 09If requireddMAT Certificate

   A copy of the certificate issued by g.a.s.t., required only if the dMAT applies to your applicant group (see the dMAT section). APS India doesn't run the test or issue the certificate.

10. 10Language Certificate

    A copy of your German and/or English language certificate (for example Goethe, TestDaF, telc, IELTS or TOEFL): every APS India checklist lists it. Note: this is separate from the dMAT (see below); don't confuse the two.

11. 11MandatoryStudent Authorisation Letter

    Download the current version directly from the official APS India Checklists page ↗, fill it in, sign it, and include it. This is the single most-forgotten document on this whole list: it's easy to miss because it's not academic paperwork like everything else.

The document checklist tells you what to gather. This is how it actually gets submitted:

1. Confirm your procedure type

   Class XII, JEE Main and Advanced, Undergraduates with 2 semesters, or Graduates/Postgraduates: the checklist differs by procedure.

2. Register on the APS India portal

   Create your account and start your application online before anything gets couriered.

3. Pay the ₹18,000 fee

   Online, as part of your registration. Keep the receipt: it's one of your 11 required documents.

4. Complete the Application Form & Authorisation Letter

   Two separate documents. Sign both exactly as your passport signature.

5. Register for dMAT separately, if it applies to you

   dMAT is run by a different organisation (g.a.s.t., not APS India): see the section below for who this actually affects.

6. Scan and organise everything

   Clear A4 colour scans of every document, kept as one combined backup PDF (see Bibin's folder method below).

7. Courier your complete application
   To

   Academic Evaluation Centre India
   Gate No. 3, DLTA Complex
   R.K. Khanna Stadium, 1 Africa Avenue
   New Delhi 110029

   Verify on aps-india.de ↗
8. Track your application online

   Use the portal to check status rather than guessing: it's updated as your file moves through verification.

9. Receive your certificate

   Issued as a digital PDF and sent to the email address you registered with. Keep the original file safe, and don't rename or edit it: universities and the embassy need it unchanged.

APS introduced the Digital Master Test (dMAT) on 29 June 2026 as an additional part of the APS documents, but only for specific applicants. It's run by g.a.s.t., a separate organisation from APS India: a common mix-up, since people assume it's the same office.

If it does apply:

Tick these off as you go: each sheet gets its stamp, and it remembers where you left off on this device.

• Sending incomplete documents. APS only processes complete applications: anything missing often leads to delays or requests for additional information.
• A signature that doesn't match your passport. Use the exact same signature everywhere.
• Blurry photocopies. APS wants clear, legible A4 colour copies, not phone photos.
• Forgetting the Authorisation Letter. The most commonly missed document on the whole list.
• Applying too late. Processing times stretch during peak season: start as early as you can.
• Sending originals. Only send what the checklist actually asks for: copies, unless APS specifically requests an original.